Preparing for LL field workshops – Part 2: What about the “Datenschutz”?

March 27th, 2015 by Pekka Kamarainen

In my previous post on the EU-funded Learning Layers (LL) project I started a series of blogs on the preparation of the forthcoming Field Workshops with the Learning Toolbox (LTB).  With the first post I gave an update on what all has been changing regarding the use of technology and development of tools. In this post I will discuss what implications this has on Data protection/Data Security (“Datenschutz”).

1. Stock-taking on documents for Data Protection/ Data Security

I have already reported in an earlier blog that Graham Attwell drew my attention to the documents of FutureLearn (consortium of British universities for organising MOOCs). Later on, as a response to my e-mails I have got access to some other reference documents:

  • Tamsin Treasure-Jones sent me the links to Ethical clearance documents (for the LL research activities in the healthcare sector) and to the related Agreement on Research Data Management Procedure between TLU and Leeds.
  • Joanna Burchert sent me the Datenschutzerklärung (declaration on Data Protection/ Data Privacy) of the expertAzubi project and a Learning Unit (Lerneinheit) document of the LernenPlus project with Deutsche Bahn.

 2. Adapting the existing documents for the LL pilots in the construction sector

Below I give an overview on four kinds of documents and discuss, to what extent they might be applicable for the LL construction sector pilots and what adjustments would be needed.

2.1. “Agreement on Research Data Management Procedure” between TLU and Leeds

Original context: This agreement is linked to the Ethical clearance of the research activities in the healthcare sector (by the University of Leeds and by the NHS). The GP practices can be involved only in R&D activities in which the management of research data is covered by bilateral agreement between the two universities that are working with/ storing the data.

Adaptability: In the construction sector the situation is in multiple senses different, since no overarching ethical clearance is required and due to the Layers Box installation the data management is primarily under the control of the application partner. Yet, a similar agreement can be drafted to regulate the use of Layers Box and the mutual responsibilities with RWTH as the primary counterpart.

2.2. “Datenschutzerklärung ” (DP/DS declaration) of the expertAzubi project

Original context: This relatively short (two and half-page) document has been drafted as a single ‘Terms & Conditions/ Intellectual Property rights/ Data Protection’ document for the users (apprentices) of the expertAzubi platform that was provided as a regional platform for apprentices in Bremen region. Here the main thrust is to make the users aware that they are responsible of content and communication on the platform and to draw their attention to principles of good practice. The document was presented to the users to be signed as precondition for registration.

Adaptability: Regarding the current construction sector pilots (with LTB and complementary tools) such a single document seems more appropriate for a user organisation (like Bau-ABC) than for individual users. With such a document it is possible to address the issues mentioned above and the combined use of LTB, Baubildung.net platform and complementary tools. From this point of view this would serve as the agreement of the organisation to join in the pilot.

2.3. “Code of Conduct”/ “Data Protection”/ “Privacy policy” documents of FutureLearn

Original context: In the set of the more simple DP/DS documents of the FutureLearn consortium we see the following differentiation between the target groups/organisations and the purposes of documents:

  • Code of Conduct (Verhaltenskodex) is a short document for individual users as their individual commitment to the given regulations and principles of good practice. The users are expected to sign this as a precondition for registration as a user.
  • Data protection policy (Datensicherheit-Policy) is a relatively short document that clarifies the principles for gathering and using data in the context of the courses (or for us: pilot) and the mutual commitment of different parties to ensure data security.
  • Privacy policy (Datenschutz in a narrower sense) is a more overarching document for the regulating the privacy issues between the FutureLearn as a service provider and the partner universities and other partner organisations.

Adaptability: The original documents have been drafted for a context in which data are available due to registration, participation in courses, submitting tasks, comments and other contents. In this respect the construction pilots with LTB, Baubildung.net and other tools are somewhat different but yet analogical. The Code of Conduct is rather close to what we need. The Data protection policy is of the kind that our application partners would prefer to have. The Privacy policy comes into picture regarding the transfer of data between LTB, SSS and the Baubildung.net platform.

 2.4. Learning Unit “Datenschutz” of the LernenPlus project

Original context: The “LernenPlus” project has worked with apprentices and trainees (pre-vocational education) of the German Railways (Deutsche Bahn) and promoted their capability to use digital media and web tools in their work-related learning. In this context the project has developed a learning unit for apprentices/trainees on different aspects of data protection and good practice. Here, the point is to provide a context-oriented and exemplary learning aid to these issues. The Learning Unit document includes information inputs and exemplary tasks (that refer to working and learning situations). Also, the document contains a section of recommendations regarding private use of social media.

Adaptability: The original document was not that directly linked to a focused pilot with tools (like the construction pilot with LTB, complementary tools and Baubildung.net). Yet, the approach with short information inputs, exemplary content-oriented tasks and questions for reflection (and recommendations regarding use of social media) are appropriate for the piloting with apprentices and young construction workers. In our pilots we should develop such a material for the trainers (Lehrwerkmeister) and company representatives who will introduce these issues for their apprentices/ construction workers.

– – –

I guess this gives a picture of the kind of homework we are doing with the issues ‘Data protection’/’Data security’. To me this is just the beginning phase of the exercise – an effort to create a minimum set of documents for the pilot phase. When we are extending the pilot activities we are facing new issues. However, I want to emphasise an interesting shift of emphasis – with these draft documents and working issues we are making the “Datenschutz” issues a matter for participative design processes. We are not merely bringing ‘expertise’ on the rules and regulations. Instead, we are facilitating  joint learning processes and working together for the solutions.

More blogs to come …

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Preparing for LL field workshops – Part 1: What is new with the tools and technology?

March 27th, 2015 by Pekka Kamarainen

After the Design Conference of the EU-funded Learning Layers (LL) project we have returned back to everyday life work. For the ITB team and our cooperation partners in the construction sector pilots this means that we are preparing for a new round of Field Workshops with the Learning Toolbox (LTB). We would have wanted to start these workshops earlier but we understand that we have to be patient about the development of tools and supporting technologies. With this post I try to give a picture what all is changing since our previous workshops. In my next post I will discuss what is changing regarding Data protection/Data Security (“Datenschutz”). Here some key points on the development of tools and technology and on the implications for the pilot activities:

1. Transition from meeting rooms to pilots in training areas and working environments

Our previous pilots have been co-design activities with a preparatory character. We have had conversational workshops, storyboard workshops (producing working/learning journey maps), stakeholder talks (giving impulses for the development of LTB) and ‘demo camp’ workshops (with mock-ups and giving more specific feedback for the development of LTB). Finally, our colleagues in Bau-ABC prepared videos where the showed exemplary contexts and processes, in which LTB could be used. Also, Bau-ABC trainers (Lehrwerkmeister) were assembled to give their views how they would use the LTB and how they are developing their blogs to support such pilots.

As I have reported in my blogs last year, we have harvested a number of ideas, how the the Learning Toolbox – as an integrated mobile framework for web resources, tools and apps – can support learning and working in the construction sector. So, after all these preparatory measures the natural step forward is to enter pilots in the field – in the training areas and in the context working and learning (with LTB as support tool).

2. What is new with the infrastructure?

A major hurdle for all such pilots has been the limited infrastructure that has not provided access to internet in the training areas of Bau-ABC. This has not only been a problem for demonstrations and piloting in Bau-ABC but also a more general problem for piloting with the LL tools in the construction sector.

In this respect the solution that has been developed by the LL partners in RWTH Aachen – the “Layers Box” – has been of vital importance. As I understand it, the Layers Box is a local ‘server ‘ that enables the user organisation to use LL tools in a predefined range and is linked to the RWTH server that hosts the LL infrastructure. As I understand it, with such a ‘technology package’ the user organisation has control of its own engagement in the pilot activities as regards the use of technology and tools. At the same time RWTH is in the position to give remote support for the functioning of the infrastructure and tools that have been installed.

As we have been informed, the Layers Box has been successfully installed in Bau-ABC and our colleagues are now taking care of the preparations to enable pilots in the training areas.

3. What is new with the piloting with tools?

Looking back at the earlier workshops and stakeholder talks, we only had rather early versions of the Learning Toolbox available (powerpoints, wireframes and temporary software solutions that enabled some demonstrations). The hard work with the software architecture and with the links to attached servers and platforms has progressed gradually. The Alpha Beta Camp in Aachen earlier this year was an important milestone in getting different contributions from different software developers work together. Now, as we see it, we are waiting for the crucial steps in this work to get LTB work on the basis of a local Layers Box installed in Bau-ABC.

As I see it, the new phase will change the pattern of cooperation from co-design sessions (the results of which were communicated to developers) to more collaborative Dev-Ops mode (in which the user/designers can make some adjustments themselves or suggest changes in a rapid prototyping process). In order to enter such phase the developers and we – the intermediate facilitators – need to get an updated picture what is possible and where we may be hitting the limits.

Altogether, the echoes that we are getting from the developers are promising and we are looking forward to bringing our pilots ahead after the easter break. In the meantime we have some other homework to do with the Data protection/ Data Security (“Datenschutz”) issues.

More blogs to come …

 

 

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