GoogleTranslate Service


Managing meetings

May 3rd, 2018 by Graham Attwell

There’s been a bit of a debate in social media on how to run successful meetings. Jeff Bezos, the founder of Amazon seems to have kicked it off. According to the Guardian newspaper “Bezos told the audience at the George W Bush Presidential Center in Dallas, he has banned the PowerPoint presentations that dominate most commercial meetings. Instead, some poor devil must spend a week or more preparing “a six-page, narratively structured memo” full of “real sentences” rather than bullet points. Everyone else must then spend the first half-hour of the meeting silently – and publicly – pondering it, before moving on to a debate. Bezos calls this “a kind of study hall””

The Guardian went on to document a number of fairly bizarre ideas for how to make meetings more productive. One thing everyone seems to agree on is we spend too much time in meetings. In my view the real problem is online meetings. Online has simply made meetings too easy. At the same time, it has cut down on the need for so many face to face meetings – although some may not think that is much of an advantage.

I think there are a number of rules – for both face to face and online meetings. None are particularly new or profound. The first is to prepare meetings well. That means providing an agenda in advance – and anything people need to read or know before the meeting. The second and perhaps most important is have an active facilitator who chairs the meeting. The facilitator needs to keep things moving, make sure people stick to agreed timings, try to encourage constructive engagement and make sure everyone has a chance to contribute and to actively summarise discussions.

This is especially so with online meetings which lack the physical cues we rely on in face to face encounters. In face to face meetings we often turn up early (for the coffee) and have a chance to chat with other participants. That social action is critical but is hard (but not impossible) to reproduce on line. Closure is a particularly tricky issue online, with discussions having a horrible tendency to meander around in circles.

Finally – and this is what I am not so good at – make sure someone is keeping good notes of the meeting and try to get the conclusions out before everyone forgets what the discussion was about.

One of the problems is that there is little if any recognition of how important the facilitator is and subsequently few opportunities for training. There is often training in how to use a piece of technology, a community platform, a learning platform or an online meeting application. There is seldom training in how to facilitate its effective use in practice.

The Guardian reports Professor André Spicer from Cass Business School at City, University of London as saying: “The death of the long lunch is a tragedy for businesses.” “Many organisations had lunch together in cafeterias where everyone stopped and ate together and talked.” We lack long lunches together on line and for that matter coffee breaks. We need to find new ways of encouraging the social interactions which are so important for sharing knowledge and developing networks.

Comments are closed.

  • Search Pontydysgu.org

    News Bites

    Digital Literacy

    A National Survey fin Wales in 2017-18 showed that 15% of adults (aged 16 and over) in Wales do not regularly use the internet. However, this figure is much higher (26%) amongst people with a limiting long-standing illness, disability or infirmity.

    A new Welsh Government programme has been launched which will work with organisations across Wales, in order to help people increase their confidence using digital technology, with the aim of helping them improve and manage their health and well-being.

    Digital Communities Wales: Digital Confidence, Health and Well-being, follows on from the initial Digital Communities Wales (DCW) programme which enabled 62,500 people to reap the benefits of going online in the last two years.

    See here for more information


    Zero Hours Contracts

    Figures from the UK Higher Education Statistics Agency show that in total almost 11,500 people – both academics and support staff – working in universities on a standard basis were on a zero-hours contract in 2017-18, out of a total staff head count of about 430,000, reports the Times Higher Education.  Zero-hours contract means the employer is not obliged to provide any minimum working hours

    Separate figures that only look at the number of people who are employed on “atypical” academic contracts (such as people working on projects) show that 23 per cent of them, or just over 16,000, had a zero-hours contract.


    Resistance decreases over time

    Interesting research on student centered learning and student buy in, as picked up by an article in Inside Higher Ed. A new study published in PLOS ONE, called “Knowing Is Half the Battle: Assessments of Both Student Perception and Performance Are Necessary to Successfully Evaluate Curricular Transformation finds that student resistance to curriculum innovation decreases over time as it becomes the institutional norm, and that students increasingly link active learning to their learning gains over time


    Postgrad pressure

    Research published this year by Vitae and the Institute for Employment Studies (IES) and reported by the Guardian highlights the pressure on post graduate students.

    “They might suffer anxiety about whether they deserve their place at university,” says Sally Wilson, who led IES’s contribution to the research. “Postgraduates can feel as though they are in a vacuum. They don’t know how to structure their time. Many felt they didn’t get support from their supervisor.”

    Taught students tend to fare better than researchers – they enjoy more structure and contact, says Sian Duffin, student support manager at Arden University. But she believes anxiety is on the rise. “The pressure to gain distinction grades is immense,” she says. “Fear of failure can lead to perfectionism, anxiety and depression.”


    Other Pontydysgu Spaces

    • Pontydysgu on the Web

      pbwiki
      Our Wikispace for teaching and learning
      Sounds of the Bazaar Radio LIVE
      Join our Sounds of the Bazaar Facebook goup. Just click on the logo above.

      We will be at Online Educa Berlin 2015. See the info above. The stream URL to play in your application is Stream URL or go to our new stream webpage here SoB Stream Page.

  • Twitter

    RT @francesbell @suebecks But let’s not just make this about the change in girls’ perceptions of engineering. Engineering, Technology and their cultures need to change too. Women can contribute to that change but not make it happen on their own #femedtech

    About 48 minutes ago from Graham Attwell's Twitter via Tweetbot for Mac

  • RT @YvetteTaylor0 Packing extremely lightly #GEAConf2019 to fit in more of these ‘Estranged Students: Illustrating the Issues’ booklets designed by ⁦@ifinknottlepureportal.strath.ac.uk/en/pu… pic.twitter.com/wqRn2qtT30

    About 14 hours ago from Cristina Costa's Twitter via Twitter for Android

  • Sounds of the Bazaar AudioBoo

  • Recent Posts

  • Archives

  • Meta

  • Upcoming Events

      There are no events.
  • Categories